Office Manager

About the role

You will be the steady, organized point of contact who keeps leadership, guides and families connected. You will organize school operations, support families and staff, and make sure records, schedules and day-to-day administration are accurate and on time.

What you’ll do

• Manage the shared inbox, calendars and phone and text lines
• Keep files, records and shared drives organized and confidential
• Create and maintain office procedures, checklists and templates
• Order supplies and coordinate with vendors
• Plan and support quarterly team meetings and in-person events
• Answer family questions by email, phone and text
• Support enrollment, re-enrollment and withdrawal paperwork
• Help with billing follow-up, invoices and payment records
• Support hiring and onboarding paperwork and scheduling
• Track staff documents and renewal dates
• Prepare simple reports and updates for leadership

What you bring

• At least 10 years of office management or senior administrative experience
• Available during business hours, 7:30 AM to 4:00 PM Arizona time
• Strong written and spoken communication with a calm, friendly manner
• Highly organized, detail-oriented and able to manage several priorities
• Confident with Google Workspace and comfortable learning new online systems
• Discreet with confidential information
• A reliable home office with a computer and high-speed internet
• Able to obtain an Arizona DPS IVP Fingerprint Clearance Card and pass a background check

Experience in a school, education or child-care setting, with enrollment or bookkeeping support, or with a CRM or student information system is preferred. Familiarity with Montessori education is a plus.

Schedule & location

This is a part-time role of about 15 to 20 hours per week, worked within business hours, 7:30 AM to 4:00 PM Arizona time, Monday through Friday. The work is mainly remote, with in-person attendance in Arizona for quarterly team meetings and as needed.

Compensation

$30 to $38 per hour, depending on experience. This is a W-2 employee position.

We want the people who keep our school organized to be as thoughtful and steady as the work they support.

Eligibility

Applicants must live in Arizona, be legally authorized to work in the United States, and perform the role while located in Arizona. Quantum Montessori does not provide employment-based immigration sponsorship for this position.

Quantum Montessori is an equal opportunity employer.